Policy Sold Form Policy Sold Form When a sales agent sells an insurance policy, they must fill out this form Date MM slash DD slash YYYY Agent Name(Required)Client Name(Required)Email(Required) (the client’s email address, this is important)What is the lead source for this client?(Required)Which policies did you sell? Auto HO3 Umbrella DP3 HO6 HO4 Landlord Condo Mobile Home or Manufactured Home Motorcycle, ATV or E-bike Surplus Lines policy Vacant home or Fix & Flip Boat, Motorhome, RV Trailer/Travel Trailer SPP/Jewelry Are there any other policies that you sold that do not have checkboxes in the prior question?Did you submit a policy that doesn't automatically download in AMS360?Yes, I submitted one of thoseNoThese insurance policy renewals don’t download automatically into AMS360, so we need to manually do it. (RLI umbrella, personalumbrella.com, surplus lines, American Modern, Foremost, Jewelers Mutual, Lemonade, Root, life insurance, Haggarty, Lockton Flood, NCIP Flood (Cat Coverage) or any other random insurance companies?)Attention: Here is the process for getting them downloaded. Follow these instructions perfectly. Has this been done?Yes, I followed the instructions perfectlyNoWhen you sell a policy that doesn’t automatically download into AMS: 1) Send an email to Gladys (gladys@ullrichinsurance.com) use the email template from Text Blaze (/nodownload).For each policy that you sold, which company did you sell it with? (Type the policy type and the company, make it very clear)Did you sell only home or only auto?I sold both home and autoI sold home onlyI sold auto onlyI sold other policiesWe have a new process in Agency Zoom that will allow you to create an opportunity in the future for us to quote the policy that you didn’t sell. You have to set it up correctly thoughIf you sold both home and auto, type N/A. If you didn't sell both home and auto, why not? Did they only allow us to quote one? Did we quote both but they only wanted one? What is the situation?It is SUPER IMPORTANT that we sell both home AND auto to a person. They will stay with us as a client MUCH LONGER if we do both. For clients whom we sell only one policy, we need to figure out what is going on. Did you submit an Agent of Record (AOR) change?YesNoIf Agent of Record Change: This is very technical and confusing. Every company does an Agent of Record differently. Did you look up the company's Agent of Record rules in KB and are you following them perfectly?When you send an Agent of Record to the company, you need to move it in AZ to “said yes.” You must follow all of the AOR Rules before you can mark it as SOLD (NOTE: Never submit a Travelers agent of record in the middle of the term)AOR Rule #1: Confirm that the policy is actually eligible. Did you review the policy thoroughly, verify eligibility for any potential red flags, and confirm the policy is written correctly? Are you 100% sure that the policy is eligible with the insurance company it is with? Every company has different rules for AOR. Example: If you do an AOR for a Travelers policy mid term, the premium will increase and the client will be angry. Which company did you do the AOR for and are you sure that the company is okay with it and it will not cause any problems?AOR Rule #2: It does not count as a sell until you've finished reviewing the entirety of the review. Did you go over our recommendations for coverages, review their options, and make the necessary changes to their policies so that it's a completed review?Yes, I understand this rule and I will follow itNo (No is not an option, you must follow this rule!)Agent of records require doing a detailed review of their policies and it’s the agents responsibility to turn them into a happy client with properly written policies – we CANNNOT rely on their previous agents writing the policies correctly. AOR Rule #3: In your review, you must be very clear about what coverages they do and don't have. Did you have a detailed conversation about their coverages and did you try your best to be sure they don't have any misunderstandings?Common misunderstandings: Auto – Windshield, Roadside, Comprehensive/Collision and Uninsured Motorist. Home – RC vs ACV, deductibles, and endorsements.AOR Rule #4: Every AOR client must sign our "Explanation of coverages" document. Did you send them this document to e-sign?YesNoAOR Rule #5: The state requires that we get our own signed forms & disclaimers. It's the agents responsibility to know which ones need to be signed and to confirm they've been signed. Did you get all required forms & declaimers signed?Medical Payments Rejection form, UMBI rejection form, Less UMBI than BI rejection form. Also, we need disclaimers signed for: excluded driver, comp only vehicle, policy with state minimum liability.Did you start a new policy with Allstate?YesNoAllstate has multiple issuance screens. Has the policy been properly issued?First ChoiceSecond ChoiceThird ChoiceIn order to issue an Allstate policy, you must click through each of the policy screens, enter billing, issue policies, send e-signatures, and then mark it as being complete. It’s VERY EASY to just issue the policies, and skip the rest of it. Be very careful of this!You MUST make a task for GLADYS to check on the Allstate policy 30 days after issuance. Did you do this?First ChoiceSecond ChoiceThird ChoiceMake a task on this lead, set it for 30 days after the effective date, and assign the task to GLADYS. She will check on the policy and be on the lookout for issues. Named insured, Policy number, Policy type, Effective date, Agent Name. Allstate Remittance Report! Make sure someone runs it at the end of the day.No, I didn't tell him (This is not an option! Go tell him then choose yes!)Yes, I emailed Matt and told himMatt is typically the last agent on shift so you must notify him to complete the report. If he’s out for the day, contact Makayla/Jordan and ask them to notify someone for you. Is your home/auto bundle with Safeco?NoYes, it is with SafecoACTION REQUIRED: When you sell a home and auto bundle with Safeco, you need to have the actual policy numbers in the "other Safeco policies" section. You cannot leave it with "other policy will be bound later." You have to go into ALL of the Safeco policies and put the correct policies of the other policies. if we don't do this, then they will lose the bundle discount at renewal!Yes, I have 100% confirmed that ALL Safeco policies have the actual policy numbers in the other Safeco policies sectionNo (You can't leave it at no, go do it really quick then say "yes").You sold a monoline policy: We want to reach out when their other policies renew. Once you've marked this as sold for the monoline policy, smartcycle the lead into the "*Bundle Outreach Pipeline" into the corresponding stage a month before it renews. Did you do this?Yes, I did the "I sold a monoline policy" processNo, I didn't do it because I didn't know what the process isNo, the process doesn't apply to thisWe don’t want to give up on their other policies!IMPORTANT: Did you start a new insurance policy that we already insured for the client?No.Yes. I moved an insurance policy from one company to anotherIn other words, did we have that insurance policy already…. and you moved that policy to a different company?You moved a policy from one company to another: It's your responsibility to make sure the old policy gets cancelled.Did you do this?Yes, I did all those thingsNo (No is not an option…go do all the steps really quick and then click yes!)To cancel: 1) For each cancelled policy, you have a signed Acord form, 2) Document in AMS the specific details about the cancelled policy. Example: I cancelled this policy xxx, effective xxxx because xxxxx”. Be descriptive!You moved a policy from one company to anotherWhen you move a policy from one company to another, there are special and unique steps that must be completed. Please make sure to follow all steps perfectly.Which policies did you move from one company to another? Home Auto Umbrella Other OTHER/UMBRELLA: 1) What type of policy was it? 2) Which company did you move it FROM? 3) Which company did you move it to?OTHER/UMBRELLA: If there is an old policy to cancel, did you do that?Yes, I cancelled the old policyNo, I didn't cancel the old policyOtherAUTO: Which company did you switch them FROM and which company did you switch them TO?AUTO: Did you cancel the old auto insurance policy?NoYesHOME: Which company did you switch them FROM and which company did you switch them TO?HOME: Scheduled property. Check the old home policy closely. Was their scheduled property on the old home policy?No, there was not scheduled property on the old home insurance policy.Yes, there was scheduled property on the old home insurance policy!Watch out, this is easy to miss! One time, we moved a home from one company to another and we didn’t see that there was scheduled jewelry on the old policy and we didn’t start it with the new policy…it was a mess!HOME: Scheduled Property! There was scheduled property! Do you have it insured on the new home, or what is the situation?I did add the scheduled property to the new propertyI put the scheduled property with Jewelers MutualThe client doesn't want the scheduled property to be insured anymoreHOME: Did the client move to a new address?Yes, they moved to a new addressNo, they didn't move to a new addressWhen a client moves to a new address, we must update their address in MANY PLACES. AMS360: If the address needs to be updated, did you do it? Auto: If there is an auto policy, did you update the address? Umbrella: if there is an umbrella policy, did you update the address? PL Rater: Did you make sure that PL Rater has the correct address? Rentals: The mailing address of a rental would need to be updated. Did you do that? HOME: Did you cancel the old home insurance policy?Yes, the old home policy is cancelledNoDid you sell a Surplus Lines policy?NoYesNext stepsDid you send the client the "explanation of benefits" document to sign in Docusign?NoYesREAD THIS CAREFULLY: Every time you sell a policy, you must have this signed. Every box must be initialed for the applicable policies that you sold… AND … you need to actually explain those things to the client!1) Did you create an activity in AMS360, 2) Did you use the exact template below, 3) Did you attach the welcome/new client email that you sent to the client?NoYes(There is a code for this in Text Blaze. It is: /amsaftersale) (AGENT NAME) I started a new insurance policy for: Name of company: Type of policy: Policy number: Effective date: Policy term (6 mo or 12 mo): Premium: Helpful notes: Did you make sure that the referral source is in AMS360 in the Profile Question section?NoYesN/A, this was an insurance review and I didn't need to check itDid you send the confirmation email to the client, and did you take the time to make sure that it was accurate?NoYesEvery time you start any insurance policy for a client, you must send the confirmation email. Just customize it for each situation. Use the template! Don’t use your own. Use /sold in text blaze.Did you submit a Travelers HO3 or HO6 in Colorado?YesNoTravelers does not do DP3 or landlord condos in Colorado anymore. Policies written in other states don’t count towards our limit.Travelers Production Limit Warning!!!I put the home on the list. There is a spot for this home and all is good.Other: For any other choice, call Jared immediately.We can only sell a LIMITED NUMBER of Travelers HO3, DP3, HO6, Landlord Condo policies (only Colorado counts with this). If we sell one more than this limit, we can LOSE OUR ABILITY TO SELL TRAVELERS for 3 months. very bad! Please please please be smart about this! (I know that you will be!) This is tracked in the Travelers Product Limits sheet.Auto InsuranceAuto Red Flags: check all that apply Does a driver drive for Uber, Lyft, Doordash or any delivery? Is there any custom equipment on a vehicle that was added after it was manufactured? Is there a vehicle that is titled in the name of a business or some other name other than our client? Is there anyone else who lives in the home who has a drivers license who is NOT listed as a driver? Auto: To sign the Company Application Documents, did you do the company's e-signature process or are you getting the application signed yourself via Docusign?The company's e-signature processI am sending them the app via Docusign for them to signOther (If other, please explain)No company Docusign is automatic. You must click the correct buttons to make sure that Docusign works. Bristol West: Yes…..Acuity: Yes….Travelers: No…. Safeco: Yes….Nationwide: Yes…Progressive: Yes American Modern: Yes…..Foremost: No Personal Umbrella: No…..RLI: Yes….. Allstate: Yes Auto: E-signature confirmation: You indicated that you used the company's e-signature process. Are you sure that you did this correctly?Yes, I am sure that I clicked the correct buttons to set up the company e-signatureI'm not 100% sure if I clicked on the correct buttons, I'm not sure how to do itNo, I did not click on the correct buttonsTravelers DOES NOT DO ESIGN. You must download these documents and sent them to the client to sign. If you don’t know about a company’s esign process, ask Jordan or Makayla! (Keep in mind that you have to click the correct buttons to make sure that the company does e-signatures. If you don’t do this, then we will need to get the signatures by default)Auto: Did you sell a car that has no comp or collision coverage?NoYesAuto: For every car without Collision, did you add UMPD to the vehicle?NoYesEvery vehicle without Collision MUST have UMPD. We don’t even ask them, we just add them. It is inexpensive and so important!Auto red flag: Uber, etc. Did you make sure that the policy is written correctly and has all correct endorsements, etc?NoYesAuto red flag: Custom Equipment: Did you make sure that the custom equipment is added properly?NoYesThe client doesn't want the custom equipment coverage AND they know that it isn't covered for sure!Auto red flag: vehicle titled in a name other than the client, did you make sure that the policy is written correctly as it is now?NoYesThe client doesn't want the custom equipment coverage AND they know that it isn't covered for sure!Auto red flag: Other people with drivers license living in the home. Are you sure that the policy is written correctly?NoYesThe client doesn't want the custom equipment coverage AND they know that it isn't covered for sure!Auto: Did you happen to insure a camper van?NoYesCamper vans are crazy to insure. Did they get a van and did they customize it and turn it into a camper van themselves? NOTE: You are probably doing this wrong if yes. Talk with Jared about this for sure, ASAPWARNING: If you sold a camper van, it is very easy to mess it up. Is this a situation where they bought a van and customized it themselves? If yes, call Jared IMMEDIATELY. Most insurance companies are not okay with this. See the notes below this question for more questions.1) Is this a camper where they bought a van and customized it and turned it into a camper? 2) Did you insure the vehicle as Agreed Value? You must do this every time you insure a camper van.Auto: Did you look closely at the red flags and make sure that the policy is written correctly for ALL of them?NoYesAuto: Is there an excluded driver?NoYes(SIGNED ULLRICH DISCLAIMER REQUIRED) Auto: Did you send the client the "Ullrich Excluded Driver disclaimer form" for them to sign, via Docusign? Also, did you read the disclaimer to them?NoYesWhen we exclude a driver, it opens us up to an E&O insurance claim. We MUST explain the disclaimer to the client and have them sign it.(TRAILING CARRIER DOCUMENTS REQUIRED) Excluded Driver: The insurance company needs their specific company exclusion form filled out and signed and sent to them. If you did e-signature with them, then all is good. Just type "e-signature." If you didn't do e-signature then did you send this form to them for them to sign via Docusign?-If the company doesn’t get their signed exclusion form from us, then they might add the driver back on. If you did the company’s e-signature then they will already automatically have this, so we are okay.Auto: Did you look at the coverage guide and make sure that the policy has all the coverages.NoYesAuto: Is there a vehicle on "comprehensive only" coverage?NoYes(SIGNED ULLRICH DISCLAIMER REQUIRED) Auto: Did you send the "Ullrich Insurance comp only" disclaimer form for them to sign via Docusign? Also, did you read the disclaimer to them?NoYesAuto: Did the driver exclude Medical Payments coverage?NoYes(SIGNED ULLRICH DISCLAIMER REQUIRED) Auto: Did you send the "Ullrich Medical Payments Rejection Form disclaimer form" for them to sign, via Docusign? Also, did you read the disclaimer to them?NoYesEvery time a client rejects Medical Payments, you must #1) read the Ullrich disclaimer to them and #2) have them sign it.(TRAILING CARRIER DOCUMENTS REQUIRED) Rejected Med Pay: The insurance company needs their specific company exclusion form filled out and signed and sent to them. If you did e-signature with them, then all is good. Just type "e-signature." If you didn't do e-signature then did you send this form to them for them to sign via Docusign?This is extremely important to do. NOTE: If the client rejected Med Pay or UMBI, if you used the company’s e-sign program, then they will have this already. Just make a note of it in the box. Auto: Did the driver exclude UMBI?NoYes(SIGNED ULLRICH DISCLAIMER REQUIRED) Auto: Did you send the "Ullrich UMBI Rejection Form disclaimer form" for them to sign, via Docusign? Also, did you read the disclaimer to them?NoYesEvery time a client rejects UMBI, you must #1) read the Ullrich disclaimer to them and #2) have them sign it.(TRAILING CARRIER DOCUMENTS REQUIRED) Rejected UMBI: The insurance company needs their specific company exclusion form filled out and signed and sent to them. If you did e-signature with them, then all is good. Just type "e-signature." If you didn't do e-signature then did you send this form to them for them to sign via Docusign?This is extremely important to do. NOTE: If the client rejected Med Pay or UMBI, if you used the company’s e-sign program, then they will have this already. Just make a note of it in the box. Auto: Did the client choose bodily injury limits of 25/50 or 50/100NoYes(SIGNED ULLRICH DISCLAIMER REQUIRED) Auto: Did you send the "Ullrich Disclaimer: 25/50 or 50/100 limits" disclaimer to the client for them to Docusign? Also, did you read the disclaimer to them?NoYesYou must BOTH read it to them AND have them sign it.Auto Telematics: Did you sign them up for Telematics?NoYesAuto Telematics: Are you 100% sure that you explained Telematics to them, and are they okay with it?NoYesIn the past, we sold telematics to a person and we forgot to even tell them about telematics. It didn’t end well!Auto: UMBI. Did you sell a policy where the UMBI is LOWER than the BI?Yes, the BI is HIGHER than the UMBINo, the limit for BI and UMBI are the sameThere is a new state law that says that if we sell a policy with the BI limit HIGHER than the UMBI, then we need to get a special form signed. If we don’t get the form signed, then we are in big trouble. That new form is in Docusign.ULLRICH DISCLAIMER SIGNATURE REQUIRED: You indicated that the BI limit is higher than the UMBI limit, therefore you must have the insured sign the form in Docusign templates called "When UMBI is different than BI." Did you have the insured sign this form?Yes, they signed the formNo, they didn't sign the form (This is not acceptable, you must have them sign it really quick, then click yes)There is a new state law that says that if we sell a policy with the BI limit HIGHER than the UMBI, then we need to get a special form signed. If we don’t get the form signed, then we are in big trouble. That new form is in Docusign.HO3 InsuranceHO3: To sign the Company Application Documents, did you do the company's e-signature process or are you getting the application signed yourself via Docusign?I am using the company's e-signature processI am going to get the application signed via DocusignOtherNo company Docusign is automatic. You must click the correct buttons to make sure that Docusign works. Bristol West: Yes…..Acuity: Yes….Travelers: No…. Safeco: Yes….Nationwide: Yes…Progressive: Yes American Modern: Yes…..Foremost: No Personal Umbrella: No…..RLI: Yes….. Allstate: Yes HO3: E-signature confirmation: You indicated that you used the company's e-signature process. Are you sure that you did this correctly? (Keep in mind that you have to click the correct buttons to make sure that the company does e-signatures. If you don't do this, then we will need to get the signatures by default)Yes, I am sure that I clicked the correct buttons to set up the company e-signatureI'm not 100% sure if I clicked on the correct buttons, I'm not sure how to do itNo, I did not click on the correct buttonsHO3: Did you review with the client all the recommendations & coverages from the coverage guide?NoYesNOTE: Service Line, Leakage/Seepage and Extended Replacement must be maxed out to the maximum coverage limit offeredHO3: What type of roof is it?The material. Metal roofs typically get replacement cost for a much longer period compared to shingle roofs.HO3: What year was the roof last replaced?HO3: Which one does the roof have, Replacement Cost or Actual Cash Value?Replacement CostActual Cash valueLook closely at the insurance policy and make sure that you are DEFINITELY putting accurate information into this box. Don’t glaze over this one. This is VERY IMPORTANT. Some companies are automatically ACV when the roof is a certain number of years old. Allstate roofs are ACV when they are 10 years old.(SIGNED ULLRICH DISCLAIMER REQUIRED) ACTUAL CASH VALUE ROOF: You sold a home with an ACV roof. 1) Did you read the Ullrich Insurance ACV roof disclaimer to the client and 2) Did you send it to them for them to Docusign?It is okay to sell a homeowners insurance policy with an ACV roof ONLY IF you read the Ullrich Insurance ACV Roof disclaimer to the client AND have them sign it.HO3: Double check this now…..Do you 100% know for sure if the roof is ACV or RC? If it is ACV, are you 100% sure that the client knows and signed that disclaimer?Yes, I 100% know for sure that the roof is replacementI 100% know that the roof is ACV…and the client 100% knows this and they signed the disclaimerMost companies now offer an ACV option and it is sometimes hard to know if you sold an ACV or a Replacement Cost policy. That is why we need to be very detailed with this!HO3: What is the limit for Service Line coverage that you have the policy?We must MAX OUT this coverage every single time. HO3: What is the limit for Extended Replacement Coverage that you have for the policy?We must MAX OUT this coverage every single time. HO3: Did you submit an Allstate HO3?NoYesAllstate HO3: If you started an Allstate home, did you confirm the following: 1) The yard is cleaned up and there is no debris around the exterior of the home, 2) There is no damage on the exterior of the home, 3) There was never an insurance claim when the client took the money but did not repair the damage.NoYesHO3: Did you submit a Foremost HO3?YesNoForemost and American Modern are truly unique…these can be terrible policies if we click on the wrong endorsements!WARNING: Foremost home: It is EASY to accidentally sell the home as an ACV home or roof. You must look VERY CLOSELY at this. Are you 100000% sure that the home AND the roof are Replacement Cost?HO3: Did you submit an American Modern HO3?YesNoForemost and American Modern are truly unique…these can be terrible policies if we click on the wrong endorsements!WARNING: Am Mod HO3: It is EASY to accidentally sell the home as an ACV home or roof. You must look VERY CLOSELY at this. Are you 100000% sure that the home AND the roof are Replacement Cost?HO6HO6: To sign the Company Application Documents, did you do the company's e-signature process or are you getting the application signed yourself via Docusign?I am using the company's e-signature processI am going to get the application signed via DocusignOtherNo company Docusign is automatic. You must click the correct buttons to make sure that Docusign works. Bristol West: Yes…..Acuity: Yes….Travelers: No…. Safeco: Yes….Nationwide: Yes…Progressive: Yes American Modern: Yes…..Foremost: No Personal Umbrella: No…..RLI: Yes….. Allstate: YesHO6: E-signature confirmation: You indicated that you used the company's e-signature process. Are you sure that you did this correctly? (Keep in mind that you have to click the correct buttons to make sure that the company does e-signatures. If you don't do this, then we will need to get the signatures by default)Yes, I am sure that I clicked the correct buttons to set up the company e-signatureI'm not 100% sure if I clicked on the correct buttons, I'm not sure how to do itNo, I did not click on the correct buttonsHO6: Did you check the coverage guide and make sure they have the recommended coverages?NoYesHO6: Did you present the $25k and $50k Loss Assessment options to the client?NoYesWhat is the Loss Assessment limit that you put onto the policy?Ideally, we recommend $50,000. $25,000 is the minimum allowed.Landlord CondoLandlord Condo: Sign the new business application. The companies don't do e-signature for Landlord condos.I am sure that the company does e-signature and I am positive that I did it correctlyI did Docusign myselfLandlord Condo: What is the Loss Assessment limit that you put onto the policy?Ideally, we recommend $50,000. $25,000 is the minimum allowed.Landlord Condo: Did you check the coverage guide and make sure they have the recommended coverages?NoYesLandlord Condo: Did you present the $25k and $50k Loss Assessment options to the client?NoYesLandlord Condo: Did you mention Loss of Rental Income to them and are they okay with the amount on the policy?NoYesLandlord Condo: Is this a short term rental?NoYesLandlord Condo: Did you give the policy the short term rental endorsement and are you 100% sure that it is written correctly?NoYesManufactured/Mobile HomeManufactured Home: Sign the new business application. The companies don't do e-signature for Manufactured/Mobile HomesI am sure that the company does e-signature and I am positive that I did it correctlyI did Docusign myselfManufactured/Mobile Home: Did you check the coverage guide and did you give them all coverages that we recommend?NoYes(SIGNED DISCLAIMER REQUIRED) Manufactured/Mobile Home: Did you read the disclaimer to the client and did you send it to them for them to Docusign?NoYesBecause you sold a Manufactured/Mobile Home, you need to have the client e-sign the Disclaimer and you must read it to them.Vacant home/Fix & FlipVacant home/fix&flip: Sign the new business application. The companies most likely don't do e-signatures for these.I am sure that the company does e-signature and I am positive that I did it correctlyI did Docusign myself(SIGNED DISCLAIMER REQUIRED) Vacant home/Fix & Flip: Did you read the Vacant home/Fix & Flip disclaimer to the client and did you also send it to them so they could sign it via Docusign?NoYesBecause you sold a vacant home/fix & flip, you need to have the client e-sign the disclaimer.Vacant home/Fix & Flip: Did you read the coverage guide carefully and did you add all coverages?NoYesSurplus LinesSurplus Lines: Sign the new business application. The companies most likely don't do e-signatures for these.I am sure that the company does e-signature and I am positive that I did it correctlyI did Docusign myself(SIGNED DISCLAIMER REQUIRED) Surplus Lines: Did you #1) Read the Ullrich Surplus Lines Disclaimer to the client and 2) send it to the client for them to Docusign?NoYesPremium payment: Is the insurance policy Mortgage Billed our Insured Billed? (Super important to know)Mortgage BilledInsured Billed (The insured pays it themselves)MORTGAGE BILLED PAYMENT INSTRUCTIONS: 1) You must create an Evidence of Insurance and invoice. 2) Send the EOI and invoice to Gladys. Include the Text Blaze code of /billforgladys . Did you do ALL of these steps?NOTE: The Surplus Lines company might give us two different dollar amounts. We collect the HIGHER amount from the insured. We give the company the lower amount and the difference is the amount that our company makes. You MUST collect the higher amount or else the agency will be losing money on this.INSURED BILLED PAYMENT INSTRUCTIONS: The client must send the money to Ullrich Insurance. After we have deposited it into our checking account, WE will make the payment to the Surplus Lines company. There are two ways that we can get the money from the insured: Option 1) Send an invoice to the client and ask them to send a check to us. This is ideal. Option 2: Create an invoice on www.simplyeasierpayments.com.NOTE: The Surplus Lines company might give us two different dollar amounts. We collect the HIGHER amount from the insured. We give the company the lower amount and the difference is the amount that our company makes. You MUST collect the higher amount or else the agency will be losing money on this.INSURED BILLED PAYMENT INSTRUCTION #2: You must send an email to Debbie and use the Text Blaze code "/debbieinsuredbilled." This will make her aware of a payment that is on its way, so that she can find it and make the payment to Surplus Lines. Did you send this payment to Debbie?Don’t forget to use the Text Blaze code: “/debbieinsuredbilled”Which Surplus Lines broker did you write this with? (Name of broker and company)Why exactly was this written with Surplus Lines? Did you confirm that nobody else would take it?Looking at the insurance policy, is the structure of the home covered on a "Named Perils" or an "Open Perils" basis?Did you ask the Surplus Lines broker what all the restrictions are with water damage, and did you tell this to the client? Tell me about any restrictions for water damage:Will there be a time when this insurance policy could be written with a standard company? If yes, when do you think that would be possible? Did you create a task in Agency Zoom for that future date?Does the RPS home policy has a "wildfire exclusion" endorsement? Look closely!If Surplus Lines quotes a home in the mountains, they might add the wildfire exclusion, so it would not be covered if there is a wildfire. Check closely to see if it is in there!Are you 100% sure that the coverage is bound? You sent the signed application to the Surplus Lines broker but did they confirm 100% that the policy is bound?The insurance company NEVER sends ANYTHING AT ALL to the insured. WE must send everything to them. Did you send email the full insurance policy to the insured?After the Surplus Lines broker confirms that the policy is bound, they will send the full insurance policy to you that you will need to send to the insured.After the Surplus Lines broker confirms that the policy is bound, they will send the full insurance policy to you that you will need to send to the insured.After the Surplus Lines broker confirms that the policy is bound, they will send the full insurance policy to you that you will need to send to the insured.Boat, Motorhome, RVBoat/Motorhome/RV: Sign the new business application. The companies most likely don't do e-signatures for these.I am sure that the company does e-signature and I am positive that I did it correctlyI did Docusign myselfBoat, Motorhome, RV: Are you sure that you gave it "Agreed Value" and not any other type of coverage?When we insure a boat, motorhome or RV, we need to make sure that it has agreed value.Boat, Motorhome, RV: Did you check the coverage guide and make sure that you have all necessary coverages and endorsements?DP3DP3: Sign the new business application. The companies most likely don't do e-signatures for these.I am sure that the company does e-signature and I am positive that I did it correctlyI did Docusign myselfDP3: Did you review Loss of Rental Income coverage with them and do we have enough?YesNoDP3: Is the property a short term rental?YesNoDP3 Short Term Rental: Did you give it the short term rental endorsements and are you sure that you wrote this correctly?YesNoDP3: Did you 100% make sure that the home has Replacement Cost coverage on the roof?NoYesMost companies now offer an ACV option and it is sometimes hard to know if you sold an ACV or a Replacement Cost policy. That is why we need to be very detailed with this!UmbrellaUmbrella: Sign the new business application. The companies most likely don't do e-signatures for these.I am sure that the company does e-signature and I am positive that I did it correctlyI did Docusign myselfUmbrella: Did you teach them that the only way that anything with a motor (including an e-bike) can be covered by the umbrella is if it is specifically listed?NoYesThere are a lot of misconceptions about umbrella policies. If you forgot to tell them about this, you can call or email them and tell them now.Umbrella: If there is anything with motor (motorcycle, boat, etc) that is added to the umbrella, do you have the dec page for that and did you confirm that it has the minimum required (250/500 or 500) liability coverage?N/A. There is nothing else with a motorNoYesWe have to confirm this! If they have an underlying policy with too low of liability coverage, they need to increase it and get the updated dec page to usMotorcycle, ATV, E-BikeYou sold a motorcycle/ATV/Ebike policy, nice job!!Which policy did you sell and which company is it with?Answer all questions, pleasae number your answers: 1) These policies have the same red flags as auto insurance. Are there any red flags? 2) Look closely at the red flags and the rules of this insurance company, is this policy written correctly? 3) You need disclaimers for the SAME reasons as the auto insurance (excluded driver, sold a policy with less than 100/300, umbi or med pay rejected. Is a disclaimer required? If yes, did you get all the correct disclaimers signed?Do you promise and are you sure that: 1) You filled out this form accurately, 2) You didn't say "yes" when the answer is not yes. IMPORTANT NOTE: If you are going to do something, don't say that you did it……just go do it really quick, then say that you did it! We are not allowed to say that we did something until AFTER we have done it!(Required)When you do important things like this, you must not mindlessly click on buttons. If you answer yes to this question, then you are indicating that every single answer is accurate. If there is a question and if the answer is complicated or N/A, if there is not a box to accommodate your answer, speak with Jared immediately. He can update the form, then you can proceed to complete it.UntitledFirst ChoiceSecond ChoiceThird Choice